PrepaidPro reads your invoice or bill, builds the amortization schedule, and writes the prepaid and deferred revenue entries for you. It tracks every renewal so nothing lapses and nothing gets double booked.
Start your 14-day free trial See how it worksAmortizing prepaids and recognizing deferred revenue is fiddly, repetitive, and easy to get wrong in a spreadsheet. PrepaidPro turns it into a few seconds of confirming what it already read for you.
Drop in an invoice or bill and PrepaidPro pulls the vendor, amount, and coverage dates automatically, then pre-fills the entry. You just confirm.
Get a clean amortization schedule and ready-to-post journal entries for both prepaid expenses and deferred revenue, every month.
See what is coming up so nothing lapses and nothing gets recognized twice. The busywork runs itself.
No setup, no formulas, no calendar reminders.
Upload an invoice or bill, or paste the details. PrepaidPro reads it and fills in the vendor, amount, and dates.
See the full month-by-month amortization or revenue recognition instantly. Adjust anything if you want.
Copy the formatted journal entries straight into QuickBooks or Xero. Done in seconds, not an afternoon.
Automatic reading and calculations replace manual tracking and error-prone spreadsheet formulas.
Clear renewal alerts and status tracking mean no missed recognition and no double entries.
Everything lives in your own browser, protected with an automatic backup. It is never stored on our servers.
Try everything free for 14 days. Keep it for less than the cost of one billable hour a month.
14-day free trial on Monthly and Annual. Cancel anytime, upgrade anytime, and you always own your data. Payments are secure. All sales are final (no refunds).
Automatic invoice reading is a convenience feature. It can misread a document, and you should always review the vendor, amount, and dates before posting any entry. PrepaidPro is a tool to help you work faster, not a replacement for your own review and judgment. Gaines Capital Books is not responsible for entries posted without review or for errors in a document that was read automatically. See full Terms & Disclaimer.
Let PrepaidPro handle the prepaid and deferred revenue busywork so you can spend your time on work that actually pays.
Start your 14-day free trialPrepaidPro is a bookkeeping utility that helps you calculate amortization schedules, deferred revenue recognition, and draft journal entries, and that can automatically read details from an uploaded invoice or bill. It is provided as a convenience tool only.
Automatic reading can make mistakes, including misreading a vendor name, amount, or date, or misjudging whether an item is prepaid. You are responsible for reviewing every entry, schedule, and figure before you post it, file it, or rely on it. PrepaidPro does not replace professional accounting judgment, and nothing in this tool constitutes accounting, tax, or legal advice.
Gaines Capital Books is not liable for any loss, error, missed entry, or misstatement resulting from use of PrepaidPro, including errors introduced by the automatic reading feature or by data you enter yourself. The tool is provided "as is," without warranty of any kind. Use of PrepaidPro means you accept these terms.
Your data is stored locally in your own browser and is not transmitted to or stored on Gaines Capital Books servers, except that an uploaded invoice image is sent securely to our reading service solely to extract the details for you and is not retained afterward. All sales are final; no refunds.